Job Description Summary

The application deadline for this position is 11:59pm EST on August 4, 2025.

The Office for Advancement provides leadership and coordination in developing activities and external support associated with gifts to enhance student recruitment/retention and create institutional impacts through philanthropic support. This includes cultivating philanthropic partnerships and individual giving; planning and directing fundraising campaigns; promoting annual giving; planning and coordinating comprehensive and capital campaigns; coordinating planned and deferred gifts; promoting employee and Alumni stewardship; and facilitating donor recognition events. Additionally, the Office for Advancement provides administrative support to the Foundation, which encourages and sustains long-term relationships with compassionate alumni, friends and businesses with generous hearts. SF’s generous donors support the mission and vision of the college, and as such bring about tranSFormational change throughout our communities.

The Senior Accounting Specialist is responsible for maintaining the financial records of the Advancement Office and SF Foundation by computing, classifying and accurately recording day-to-day transactions.  This position performs and verifies the accuracy of other employees’ data entries information and helps to ensure compliance with federal, state and college rules, procedures, and regulations in order to maintain the fiscal reporting integrity of the Foundation.

Job Description

Responsibilities and Duties Include:

• Monitors and reconciles daily, monthly and/or yearly Foundation records related to various internal and external accounts including Foundation’s bank accounts.

• Maintains complete, accurate and up-to-date reporting of programs including budget, revenue, and expense reports for supervisor review.

• Maintains complete, accurate, and up-to-date fundraising and campaign reports, and updates the donor management system.

• Prepares various reports for review by supervisor.

• Processes accounts receivables and payables, including incoming payments, using accounting software in compliance with financial policies and procedures; completes other related banking tasks such as making deposits and online banking.

• Prepares invoices and purchase orders for the Foundation when needed.  

• Assists with identifying requests for funds from various departments by reviewing their program accounts.

• Utilizes computer programs for reporting, tracking and monitoring transactions; monitors the return of funds and recommends account adjustments as needed.

• Prepares schedules and reports for annual audit and tax return preparer.

• Gathers and organizes fund availability information for the Foundation’s scholarship awards.

• Coordinates with supervisor or other designee on various initiatives including improving and streamlining functions, processes, and reports.

• Provides support for meetings and events hosted by the Foundation and/or the Advancement Office.

• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

• Strictly honors the privacy and security of student records and other sensitive information according to appropriate state, federal and college regulations, policies, and procedures.

• Provide service excellence through courteous, informed, accessible, and professional engagement.

• Perform other duties as assigned.

Reports to: Comptroller, Foundation

QUALIFICATIONS

Required: An associate’s degree with four (4) years of experience or a combination of education and/or experience equal to six (6) years.

Additional Requirements: A criminal background check will be conducted.

General Knowledge, Skills, and Abilities 

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

• Results Orientation – proven ability to set and exceed established targets.

• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented - Proven accuracy and attention to detail.

• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

Application Process:  All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo
 
Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.